News for Week of February 7 - 13, 2010 |
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IN THIS ISSUE
1. IMPORTANT - Booster Meeting February 16
2. Vote on SBBA Articles of Inc. at Feb Booster Meeting
3. Vote for SBBA By-Laws Amendment at Feb Booster Meeting
4. Election of 2010/2011 SBBA Board at Feb Booster Meeting
5. Valentine Flower Sale February 9-11th
6. After School Rehearsal Schedule Announced
7. Pre-Festival Concert Announced
8. How the New School Calendar Effects Marching Band
9. Georgia Tech Concessions - SIGN UP TODAY
10.
Winter Guard Info
11. Easy Ways to Help Pay Band Fees
12. Calendar of Band Events & Twitter Info
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QUICK LOOK - IMPORTANT UPCOMING BAND EVENTS |
Monday – February 8 – Winter Guard Rehearsal – 5 – 8 pm – Daniell Middle School
SYM I Rehearsal - Brass 3:45 - 5:00 pm • Percussion 5:15 - 6:30 pm |
Tuesday – February 9 – VALENTINE FLOWER SALE - lunch time - Commons area
Winter Guard Rehearsal – 5 –8 pm – Daniell Middle School
CONCERT BAND Rehearsal - Flute, Oboe, Clarinets & Alto Sax - 3:45 - 5:00 pm
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| Wednesday - February 10 –VALENTINE FLOWER SALE - lunch time - Commons area |
Thursday – February 11 – VALENTINE FLOWER SALE - lunch time - Commons area
Winter Guard Rehearsal – 5 – 8 pm – Daniell Middle School
SYM II Rehearsal - Flute, Oboe, Clarients - 3:45 - 5:45 pm |
| Monday – February 15 – NO SCHOOL – President's Day |
Tuesday – February 16 – Winter Guard Rehearsal – 5 – 8 pm – Daniell Middle School
CONCERT BAND Rehearsal - Trumpets - 3:45 - 5:45 pm
BOOSTER MEETING - IMPORTANT - PLEASE ATTEND - 7:00 pm - Band Room |
| Wed - Feb 17 – SYM I Rehearsal - Percussion 3:45 - 5 pm • Woodwinds 5:15 - 6:30 pm |
Thursday – February 18 – Winter Guard Rehearsal – 5 – 8 pm – Daniell Middle School
SYM II Rehearsal - Horns & Alto Sax - 3:45 - 5:45 pm |
| Friday – February 19 – FESTIVAL WORKSHOP – Day 1 - 6:00 – 9:00 pm – All Bands |
| Sat – February 20 – FESTIVAL WORKSHOP – Day 2 - 9:00 am – 5:00 pm – All Bands |
To view the full Sprayberry Band Calendar click here. |
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URGENT...
Workers Needed for
Georgia Tech Concessions
SATURDAY - FEBRUARY 27, 2010!
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It's fun...it's easy...no experience necessary.
All workers earn fund raising points
which help to your pay band fees. |
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1. SBBA February Booster Meeting
TUESDAY – FEBRUARY 16, 2010 – 7:00 pm
To be held in the Band Room
- IMPORTANT MEETING -
All Band parents and students are encouraged to attend.
| * Vote on updated Articles of Incorporation (see article 2 below) |
| * Vote on Ammendment to the By-Laws (see article 3 below) |
| * Elections of 2010 - 2011 SBBA Board of Directors (see article 4 below) |
| * Details from Band Director on upcoming Festival Workshop and Festival |
| * One lucky attendee will receive a great door prize! |
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2. OFFICIAL NOTIFICATION
AMENDED AND RESTATED ARTICLES OF INCOPORATION
WILL BE VOTED ON AT THE SBBA BOOSTER MEETING
TUESDAY - FEBRUARY 16, 2010
7:00 pm - Sprayberry High School Band Room
2525 Sandy Plains Road, Marietta, GA 30066
ATTENTION:
If you have any questions or need additional information regarding the
proposed revisions to the SBBA Articles of Incorporation
contact
SBBA President Mike Matthews
BEFORE THE FEBRUARY 16, 2010 MEETING
at president@sprayberryband.com |
Information About The Amended and Restated
Articles of Incorporation
As part of our on-going efforts to secure a non-profit designation for the SBBA, we had our organizational documents reviewed by an attorney who is representing us pro bono. The original Articles of Incorporation for the creation of the SBBA contained a minimal amount of information regarding the organizations purpose and intent.The attorney stated that our application for non-profit status will not be considered by the IRS without an amendment to limit the purpose of the corporation to one or more tax exempt purposes under 501(c)(3) and to state that the corporation will not engage, to any substantial degree, in non-exempt activities. This provision must be in the Articles per the Treasury Regulations under Section 501(c)(3).
Membership approval is necessary to adopt these amended and restated Articles of Incorproation.
For your reference, click the links below to read a copy of the current SBBA Articles of Incorporation and a copy of the revised Artclies of Incorporation as proposed by our attorney.
SBBA Articles of Incorporation
filed in February 2008 - click here
Amended and Restated SBBA Articles of Incorporatoin
proposed February 2010 - click here
Redline version of revisions - click here
Additional Reference Links
References are made in the Articles of Incorporation regarding Georiga Code for Corporations and Partnerships. For your convenience, links to these codes are provided for you here.
Georgia Code - Corporations and Partnerships - Title 14, Section 14-3-1103
Georgia Code - Corporations and Partnerships - Title 14, Section 14-3-705
Note: This notification was posted on the Sprayberry Band web site on Monday, February 1, 2010, and a notification email was sent to all members on Tuesday, February 2, 2010. |
3. OFFICIAL NOTIFICATION
Ammendment to By-Laws and Standing Rules Will Be Voted On
at the Booster Meeting on Tuesday, February 16, 2010
Membership at the Booster Meeting on January 19, 2010, discussed the proposed amendments to the SBBA By-Laws and Standing Rules with regards to the Executive Board position of Treasurer of Student Accounts. After an open discussion of the proposed amendment at the meeting it was agreed that the title should change to to Membership Administrator to more accurately describe the role of this individual. Along with the title change there will be an addition to the responsibilies to include maintaining the Band's database through CHARMS.
Membership approval is necessary to ammend the SBBA By-Laws and Standing Rules.
This is an official notification that at the proposed ammendments will go to vote at the Booster Meeting scheduled for Tuesday, February 16, 2010.
For your reference, the following are the proposed ammendments to the By-Laws and Standing Rules for the position of Treasurer of Student Accounts that were discussed at the January 19 Booster Meeting. The proposed changes are highlighted in red.
| SBBA BY-LAWS PROPOSED AMMENDMENT |
| THE CURRENT BY-LAWS STATE: |
Section 6.06 Treasurer of Student Accounts
The Treasurer of Student Accounts (“TSA”) will become familiar with the Fundraising of the Association, will receive and post all information from the various fundraising efforts of the Association to the fundraising points accounting information system and deliver information for the previous calendar month to the R&D Treasurer no later than the 10th of each month. |
| PROPOSED CHANGES TO BY-LAW TEXT |
Section 6.06 Membership Administrator
The Membership Administrator (“MA”) will be responsible for organizing band registration activities, will maintain accurate information in the band database system, will become familiar with the Fundraising of the Association, will receive and post all information from the various fundraising efforts of the Association to the fundraising points accounting information system and deliver information for the previous calendar month to the R&D Treasurer no later than the 10th of each month. |
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| SBBA STANDING RULES PROPOSED AMMENDMENT |
| THE CURRENT STANDING RULES STATE: |
Article I. Responsibilities of the Officers of the Board of Directors |
| Section 1.05 Treasurer of Student Accounts |
- Maintain accurate records of Student Credit in accordance with Article IV of these Standing Rules.
- Maintain a database of the current mailing address, telephone number and email address for each Member and student.
- Serve on Budget Committee.
- Along with Band Director, President, Vice-President, and R&D Treasurer, confer with families who are in arrears on any band fees to ensure timely payment of all band fees.
- Work with R&D Treasurer to prepare a written report for distribution at each monthly Board meeting that reflects total fees due and collected.
- Coordinate with the R&D Treasurer to ensure delivery of the financial records, for their term of office, no later than May 31 for audit by an outside auditor selected and approved by the Board.
- Provide the R&D Treasurer the information necessary for preparation and filing of all annual tax returns and any other federal or state mandated tax forms. This includes, but is not limited to, 1099 forms, Form 990, Business Personal Property Tax Returns, Business License Renewals, etc.
- In February submit a proposed budget for your office to the President.
- Attend all Board, General Membership and special meetings throughout the year.
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| PROPOSED CHANGES TO STANDING RULES: |
Article I. Responsibilities of the Officers of the Board of Directors |
| Section 1.05 Membership Administrator |
- Organize and manage all band student registration activities.
- Maintain accurate records of Student Credit in accordance with Article IV of these Standing Rules.
- Maintain a database of the current mailing address, telephone number and email address for each Booster Member and student.
- Serve on Budget Committee.
- Along with Band Director, President, Vice-President, and R&D Treasurer, confer with families who are in arrears on any band fees to ensure timely payment of all band fees.
- Work with R&D Treasurer to prepare a written report for distribution at each monthly Board meeting that reflects total fees due and collected.
- Coordinate with the R&D Treasurer to ensure delivery of the financial records, for their term of office, no later than May 31 for audit by an outside auditor selected and approved by the Board.
- Provide the R&D Treasurer the information necessary for preparation and filing of all annual tax returns and any other federal or state mandated tax forms. This includes, but is not limited to, 1099 forms, Form 990, Business Personal Property Tax Returns, Business License Renewals, etc.
- In February submit a proposed budget for your office to the President.
- Attend all Board, General Membership and special meetings throughout the year.
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| ADDITIONAL PROPOSED TEXT AMMENDMENTS |
If the above ammendments pass, then throughout both the By-Laws and Standing Rules the text “Treasurer of Student Accounts” would change to “Membership Administrator” and the initials "TSA” would change to “MA” to reflect the position title change.
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Click here to view the complete SBBA By-Laws and Standing Rules on the
Sprayberry Band web site www.sprayberryband.com.
If you have any questions or need additional information regarding this proposed amendment,
contact SBBA President Mike Matthews at president@sprayberryband.com |
4. Elections for 2010-2011 SBBA Board
to be held at Booster Meeting on February 16, 2010
During the Booster Meeting on Tuesday, January 19, 2010, the Nomination Committee, headed by Vicki Matthewsr, announced the slate of nominees for the 2010/2011 Sprayberry Band Boosters Association Board. Nominations were closed at the January 19th meeting.
Elections will be held at SBBA Booster Meeting on February 16, 2010.
The new Board of Directors will be sworn in at that time and will take office on March 1, 2010.
ALL NOMINEES ARE REQUIRED TO ATTEND THIS MEETING.
EXECUTIVE BOARD NOMINEES
President – Mike King
Vice President – Cammy Farone
Secretary – Jennifer Tillery
Treasurer of Receipts – Rebecca Dumont
Treasurer of Student Accounts - Heather Hartley
COMMITTEE CHAIR NOMINEES
Fundraising – Matt Brainard & Greg Queen
Chaperones – Kathleen Sanchez & Maggie Queen
Equipment – Joe Ottey
Uniforms – Liz King & Tammy Fulmer
Communications – Beth Summerlin
Hospitality – Melissa Hewitt & Marie Tumulty
Guard Liaison – Holly Brainard
A special thanks to Vicki Matthews and the Nomination Committee for their efforts. |
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5. VALENTINE FLOWER SALE |
FEBRUARY 9-11, 2010
Flowers sold in the Commons during lunch. |
FRIDAY - FEBRUARY 12, 2010
Flowers delivered to recipients
at the end of 1st period. |
Volunteer band students and parents are needed to help take the flower orders
and to help decorate the flowers before delivery. IT IS FUN AND EASY!
If you are interested in volunteering contact
Event
Chairs Margie Crawford or Maggie Queen
at vicepresident@sprayberryband.com |
CARNATIONS $1.00 each
Pick a color and send special Valentine greetings to someone special.
Red Carnations = Cherish / Love
Yellow Carnations = Friendship
Band Students!
Want to help sell Carnations at lunch?!?!!
Sign-up on the Band Bulletin Board |
6. Festival Workshop & Band Rehearsal Schedules
To help prepare for the Festival in March, all band students are
required to attend the following rehearsals.
Additional information was sent home with your band student.
FESTIVAL WORKSHOP WEEKEND
Friday, February 19 – ALL BAND STUDENTS – 6:00 – 9:00 p.m. – Band Room
Saturday – February 20 - ALL BAND STUDENTS – 9:00 a.m. – 5:00 p.m. – Band Room
AFTER SCHOOL BAND REHEARSAL SCHEDULE
CONCERT BAND
Unless otherwise noted, these rehearsals are all held on Tuesdays from 3:45 – 5:45 p.m.
February 2 - SECTIONALS – Low Brass, Bass Clarinet, Bari Sax and Tenor Sax
February 9 - SECTIONALS – Flute, Obe, Clarinets & Alto Sax
February 16 - SECTIONALS – Trumpets
March 2 – FULL CONCERT BAND
March 9 – FULL CONCERT BAND
March 17 - Wednesday – FULL CONCERT BAND
SYMPHONY II
Unless otherwise noted, these rehearsals are all held on Thursdays from 3:45 – 5:45 p.m.
February 4 - SECTIONALS – Low Brass, Bass Clarinet, Bari Sax & Tenor Sax
February 11 - SECTIONALS – Flute, Oboe & Clarinets
February 18 - SECTIONALS – Horns & Alto Sax
March 11 (Thursday) – FULL SYM II BAND
March 16 – FULL SYM II BAND
SYMPHONY I
Unless otherwise noted, these rehearsals are all held on Mondays. |
| February 1 - SECTIONALS |
3:45 - 5:00 pm - Woodwinds
5:15 - 6:30 pm - Brass
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| February 8 - SECTIONALS |
3:45 - 5:00 pm - Brass
5:15 - 6:30 pm - Percussion
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February 17 - SECTIONALS
(Wednesday) |
3:45 - 5:00 pm - Percussion
5:15 - 6:30 pm - Woodwinds
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| February 22 - SECTIONALS |
4:00 - 6:00 pm - Woodwinds
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| March 1 - SECTIONALS |
4:00 - 6:00 pm - Brass & Percussion
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| March 8 - FULL SYM I BAND |
4:00 - 6:00 pm
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| March 15 - FULL SYM I BAND |
4:00 - 6:00 pm
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March 17 - FULL SYM I BAND
(Wednesday) |
4:00 - 6:00 pm (IF NEEDED)
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7. Pre-Festival Concert Date Announced
MARK YOUR CALENDARS – BRING FAMILY AND FRIENDS
Additional information will be sent home with your band student.
Tuesday – March 2, 2010
Concert Band, Symphony 1 and Symphony 2 Bands
7:00 p.m. – Piedmont Baptist Church
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8. How the New School Schedule Effects Marching Band
The Cobb County Board of Education approved a balanced calendar for the 2010-2011, 2011-2012 and 2012-2013 school years. Each school year will begin the first week of August and end the Friday prior to Memorial Day in May. The 180-day balanced calendar includes one-week mid-term breaks for students and teachers in September and February and a full week of Thanksgiving holidays. The first semester of each school year will conclude before the winter holidays in December.
Bascially, the kids get a 1 week break every 7-8 weeks and summer vacation will be about 9 weeks.
This new school calendar has required Sprayberry Band to make changes to its Marching Band program with regards to summer band camp and mini-camp schedules. The following are Marching Band camp and mini-camp dates as well as the competition schedule for 2010-2011.
Be sure to mark your calendars!
HEAD START CAMP
May 25, 26 & 27 — 9:00 am - 4:00 pm
PRE CAMP
July 14, 15 & 16 — 9:00 am - 5:00 pm
Fun evening social activities to follow each camp day until 8:00 pm
BAND CAMP
July 19 - 23 — 8:00 am - 9:00 pm
POST CAMP
July 26 - 30 — 4:00 - 9:00 pm (evening only)
MINI CAMPS
Saturday - August 7 — 9:00 am - 5:00 pm
Saturday - September 25 — 9:00 am - 5:00 pm
COMPETITIONS
October 9 — Bands of America - Jackson State University
October 23 or October 30 — Competition at Milton High School
EXHIBITION
To be announced - McEachern Exhibition
SPRAYBERRY BAND SOUTHERN INVITIATIONAL
Saturday - October 16
FOOTBALL GAMES
To be announced
If you have any questions regarding the Marching Band program or schedule contact
Andy Esserwein, Band Director, at directors@sprayberryband.com
For more information on the Cobb County School District calendar go to http://www.cobbk12.org
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9. GEORGIA TECH CONCESSIONS
SIGN-UP TODAY!!
Click the dates below to send an email to sign up NOW!
In the email include your name, whether you are a student or parent, and a contact phone number.
Any concert band or marching band student, parent or family member may sign up to work the concession stands hosted by the Sprayberry Band at the Georgia Tech home football and basketball games.
Adults earn approximately $30 FP*
Students earn approximately $20 FP*
*The dollar amount earned is considered Fundraising Points (FP) and will be automatically deducted from your student's band fees. Workers do not get paid actual money.
Not only do the band families have fun working concessions, it is also a WONDERFUL opportunity for your band student to get real work experience they can use on a resume. For more info on concessions visit the band web site at www.sprayberryband.com |
10. Winter Guard Schedule
For more info on Winter Guard contact SBBA Guard Liaison Holly Brainard at
colorguard@sprayberryband.com
WEEKLY REHEARSAL SCHEDULE
All rehearsals will be at J.J. Daniell Middle School
Mondays, Tuesdays and Thursdays - 5:00 - 8:00 pm
COMPETITION AND ACTIVITIES SCHEDULE |
February 13-14 |
TBA |
WGI Regional |
Pensacola, Florida |
February 27 |
TBA |
Competition |
West Forsyth High School |
| March 6 |
TBA |
Competition |
East Coweta High School |
| March 13 -14 |
TBA |
Field Trip |
Atlanta Regional WGI |
| March 20 – 21 |
TBA |
Practice & Sleepover |
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| March 27 |
TBA |
SAPA Championships |
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11. Paying Band Fees…Not a Problem!
The Band Boosters Offer Opportunities to EASILY Pay Those Fees
If you have a student participating in any of the band programs at Sprayberry High School there are yearly band fees required to help maintain the band programs. This includes students in Concert Band, Symphony I, Symphony II, Jazz Band, Percussion, Marching Band, Color Guard and Winter Guard. To help our band families, the Sprayberry Band Boosters Association has come up with several EASY ways to help compensate those band fee payments. For information on any of these personal fund raising opportunities contact SBBA Fundraising Chairs, Matt and Holly Brainard, at fundraising@sprayberryband.com.
GEORGIA TECH CONCESSIONS
SIGN-UP TODAY!!
Any concert band or marching band student, parent or family member may sign up to work the concession stands hosted by the Sprayberry Band at the Georgia Tech home football and basketball games.
Adults earn approximately $30 FP*
Students earn approximately $20 FP*
*The dollar amount earned is considered Fundraising Points (FP) and will be automatically deducted from your student's band fees. Workers do not get paid actual money.
Not only do the band families have fun working concessions, it is also a WONDERFUL opportunity for your band student to get real work experience they can use on a resume. For more info on concessions visit the band web site at www.sprayberryband.com
SIGN UP TODAY! - Click the date to sign up NOW!
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 STEVI B’S BUFFET CERTIFICATES
The managers of Stevi B’s Pizza Buffet located at 50 Barrett Parkway have offered the Sprayberry Band an AMAZING fund raising opportunity to sell certificates good for one (1) buffet. The certificates are good until December 31, 2010.
Stevi B’s Certificates are $10 each*.
For every certificate your family sells, $8.00 of the price goes TOWARD YOUR STUDENT’S BAND FEES. So if you sell ten (10) certificates, $80 will be deducted from your band fee account. IT’S THAT EASY!
* Certificates may be checked out on an “honor” system. You do NOT have to pay for the certificates when they are checked out. You are responsible for every certificate checked out in your name. You must turn in the money and/or any certificates not sold. CASH ONLY ACCEPTED. No checks. This fund raiser is available for the entire school year.
HOW TO GET YOUR STEVI B’S CERTIFICATES:
- At the monthly Booster Meetings (third Tuesday of every month).
- Contact the SBBA Fundraising Chair, Holly Brainard, at fundraising@sprayberryband.com or call 678-860-5878.
Note: Two dollars ($2.00) of each certificate will go into the Sprayberry Band general fund. |
 GOLD FUNDRAISER
Offered to Sprayberry Band families by
A&M Jewelers
4517 Canton Road, Marietta, GA 30066
For more information, contact SBBA Vice President,
Margie Crawford, at vicepresident@sprayberryband.com
A&M Gold Jewelers will purchase your unwanted gold jewelry. Bring your old, mis-matched, broken or just plain ugly gold or platinum jewelry (rings, necklace, pendant, bracelet, earrings) to their store and an agent will assess your gold right there. The value of the gold will then be subtracted from your student’s total band fees. This fund raiser is available for the entire school year.
Really - it’s that easy! During Band Registration in April, and again during the recent Concert Band Registration this month, two different band families paid off their students’ ENTIRE band fees each with only a single ziplock bag of old gold!
Bring your gold to A&M Jewelers any time. Be sure to tell them you are a SHS Band Member! |
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12. Sprayberry Band Calendar of Events
To get the most up-to-date version of the Band calendar
click here to view the calendar in a pdf file on the band web site.
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