SBBA BY-LAWS
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SBBA STANDING RULES
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Membership at the Booster Meeting on January 19, 2010, discussed the proposed amendments to the SBBA By-Laws and Standing Rules with regards to the Executive Board position of Treasurer of Student Accounts. After an open discussion of the proposed amendment at the meeting it was agreed that the title should change to to Membership Administrator to more accurately describe the role of this individual. Along with the title change there will be an addition to the responsibilies to include maintaining the Band's database through CHARMS.

Membership approval is necessary to ammend the SBBA By-Laws and Standing Rules.

This is an official notification that at the proposed ammendments will go to vote at the Booster Meeting scheduled for Tuesday, February 16, 2010.

For your reference, the following are the proposed ammendments to the By-Laws and Standing Rules for the position of Treasurer of Student Accounts that were discussed at the January 19 Booster Meeting. The proposed changes are highlighted in red.

SBBA BY-LAWS PROPOSED AMMENDMENT

THE CURRENT BY-LAWS STATE: Section 6.06    Treasurer of Student Accounts The Treasurer of Student Accounts (“TSA”) will become familiar with the Fundraising of the Association, will receive and post all information from the various fundraising efforts of the Association to the fundraising points accounting information system and deliver information for the previous calendar month to the R&D Treasurer no later than the 10th of each month. PROPOSED CHANGES TO BY-LAW TEXT Section 6.06    Membership Administrator The Membership Administrator (“MA”) will be responsible for organizing band registration activities, will maintain accurate information in the band database system, will become familiar with the Fundraising of the Association, will receive and post all information from the various fundraising efforts of the Association to the fundraising points accounting information system and deliver information for the previous calendar month to the R&D Treasurer no later than the 10th of each month.

SBBA STANDING RULES PROPOSED AMMENDMENT

THE CURRENT STANDING RULES STATE: Article I. Responsibilities of the Officers of the Board of Directors Section 1.05   Treasurer of Student Accounts Maintain accurate records of Student Credit in accordance with Article IV of these Standing Rules. Maintain a database of the current mailing address, telephone number and email address for each Member and student. Serve on Budget Committee. Along with Band Director, President, Vice-President, and R&D Treasurer, confer with families who are in arrears on any band fees to ensure timely payment of all band fees. Work with R&D Treasurer to prepare a written report for distribution at each monthly Board meeting that reflects total fees due and collected. Coordinate with the R&D Treasurer to ensure delivery of the financial records, for their term of office, no later than May 31 for audit by an outside auditor selected and approved by the Board. Provide the R&D Treasurer the information necessary for preparation and filing of all annual tax returns and any other federal or state mandated tax forms. This includes, but is not limited to, 1099 forms, Form 990, Business Personal Property Tax Returns, Business License Renewals, etc. In February submit a proposed budget for your office to the President. Attend all Board, General Membership and special meetings throughout the year. PROPOSED CHANGES TO STANDING RULES: Article I. Responsibilities of the Officers of the Board of Directors Section 1.05   Membership Administrator Organize and manage all band student registration activities. Maintain accurate records of Student Credit in accordance with Article IV of these Standing Rules. Maintain a database of the current mailing address, telephone number and email address for each Booster Member and student. Serve on Budget Committee. Along with Band Director, President, Vice-President, and R&D Treasurer, confer with families who are in arrears on any band fees to ensure timely payment of all band fees. Work with R&D Treasurer to prepare a written report for distribution at each monthly Board meeting that reflects total fees due and collected. Coordinate with the R&D Treasurer to ensure delivery of the financial records, for their term of office, no later than May 31 for audit by an outside auditor selected and approved by the Board. Provide the R&D Treasurer the information necessary for preparation and filing of all annual tax returns and any other federal or state mandated tax forms. This includes, but is not limited to, 1099 forms, Form 990, Business Personal Property Tax Returns, Business License Renewals, etc. In February submit a proposed budget for your office to the President. Attend all Board, General Membership and special meetings throughout the year.

ADDITIONAL PROPOSED TEXT AMMENDMENTS

If the above ammendments pass, then throughout both the By-Laws and Standing Rules the text “Treasurer of Student Accounts” would change to “Membership Administrator” and the initials "TSA” would change to “MA” to reflect the position title change.

If you have any questions or need additional information regarding this proposed amendment,
contact SBBA President Mike Matthews at president@sprayberryband.com